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School of Medicine

Contract and Benefits


2017-2018 Contract Template


2017 Benefits Summary


The Orientation Program is required for all residents. Dates and information regarding new housestaff Orientation can be found under Incoming Housestaff Resources. Mailings sent at the beginning of April will have additional information.

Pre-Placement Drug Testing

In support of the Medical College of Virginia Hospitals (MCV Hospitals) at Virginia Commonwealth University’s commitment to provide safe and efficient patient care services and promote an environment that is drug free, all individuals offered employment through MCV Hospitals are required to successfully complete a pre-placement drug screen as a condition of employment.

Professional Liability Insurance

The Medical College of Virginia Hospitals is self-insured for medical malpractice and provides professional liability (medical malpractice) coverage for each member of the MCV housestaff. Coverage is available for any claim arising out of health care or professional services provided to a patient by a member of the MCV housestaff while on duty as assigned in one of MCV’s affiliated hospitals or programs. Coverage is not provided for any other health care or professional services, e.g., moonlighting activities at outside facilities or institutions. Coverage is not provided for intentional misconduct, including acts committed while intoxicated or under the influence of drugs or narcotics, criminal acts, sexual misconduct, or illegal activity. Coverage is available up to the limitation on recovery in the Virginia Tort Claims Act (if applicable); for claims to which the Virginia Tort Claims Act does not apply, coverage is available up to the amount of the medical malpractice cap on recovery contained in the Virginia Medical Malpractice Act. This coverage covers all costs associated with alleged medical negligence claims, including indemnity payments, attorneys’ fees, expert witness fees, other expenses and defense costs. Coverage is provided for all alleged medical negligence claims that arise out of health care or professional services provided while the resident is enrolled in his/her training program, even if the claim is not asserted until after the resident completed or ceased participation in the training program (also known as “tail coverage”).

V‌CUHS Professional Liability 2015-16

Other Insurance

Health Insurance is available for each member of the VCUHS housestaff and their immediate family members through payroll deduction. Group Life and Disability Insurance is provided at no cost to the housestaff member. Supplemental Group Life Insurance is available at the housestaff member’s expense. See VCU Health Benefits.

Direct Deposit

Direct deposit is a condition of employment for all VCUHS employees paid by the VCUHS Payroll Operations Department. Direct deposit promotes automation and streamlining efficiencies by offering employees faster access to their pay and the additional security, convenience and flexibility of electronic banking.


All members of the housestaff are entitled to a vacation of three weeks. Additional compensation is not provided in lieu of vacation.

Sick Leave

Sick leave is provided to housestaff members in the amount of thirty calendar days within a year’s contract period. It does not carry forward.

Family and Medical Leave

Family and Medical leave for members of the MCV housestaff complies with the family and medical leave policy established by Virginia Commonwealth University/VCUHS. Please see your program director for further information.

Effects of Leave Satisfying Completion of The Program. All leave in excess of vacation may have an effect upon completion of training pending or the individual program requirements.

Additional Time for Completing Board Requirements

In certain cases, authorized absence of housestaff members may jeopardize Board certification. In the event that the time missed needs to be made up to satisfy educational requirements (e.g., at the end of the normal term of appointment), the institution will be requested to continue to pay all salary and fringe benefits during the extended appointment.

Personal Appearance/Attire

Housestaff members, as physicians and dentists in Graduate Medical Education, are required to observe the professional dress standards established by the institution. See Recommendations for Professional Attire in the Professionalism area.

Assessment of Performance Policy

Residents are evaluated for their performance on at least a semi–annual basis. See the complete policy: Assessment of Performance (10/27/2014)


A member of the housestaff may be disciplined for infraction of institutional rules, for unsatisfactory service and/or for conduct unethical or unbecoming of a physician. Disciplinary matters are handled by the Associate Dean for Graduate Medical Education and the Dean of the School of Medicine. An appeal procedure is available and can be found within the following policy: Assessment of Performance (10/27/2014)

Grievance Procedures

Residents are provided with fair and reasonable written institutional policies and procedures for grievance and due process.


Institution policy regarding moonlighting is overall. Each program has developed program–specific moonlighting policies and criteria for participation for their residents. Please see your program director for policies regarding moonlighting, duty hours and other employment activities. See the general policy here: Moonlighting Policy (08.07.2014)

Stress/Counseling Resources

Confidential stress resources are available. Please see the Housestaff Handbook for listings or contact your Chief Resident, Program Director or the GME office. The employee Assistance Program (EAP) and GME office provides referrals.


VCU Health provides vaccines with the recommendations of the Advisory Committee on Immunization Practices (ACIP) and the Hospital Infection Control Practices (HICPAC) as well as the MCVH Infection Control Policy.

Flu vaccinations are mandatory for all team members, including Housestaff, in order to protect our patients, visitors and team members. The vaccinations are available to team members at no cost through an annual clinic. Exemptions for documented medical contraindications and/or religious reasons will be considered.


Meals are provided based upon hours worked in-house per week.


Parking is available through payroll deduction. Parking is subsidized by MCVH as a benefit to housestaff.

Call Quarters

Call quarters are available.


All housestaff are provided with two white coats and five sets of scrubs, at no cost. Laundry services are provided by Linen Services.


Contact your program director for information if this course is needed.


Combining Sittercity and Years Ahead - membership in both is fully paid by VCUHS and allow you to hand-select a local caregiver that meets your unique needs and budget. SelectPlus is America’s largest and most trusted website for connecting families with quality local in-home caregivers with over 1 million caregivers nationwide. Your SelectPlus benefit gives you online access to local caregivers (babysitters, nannies, pet sitters, certified senior care advisors, senior facilities, etc.) with profiles that include background checks, references, reviews, pictures, and more. Employees are responsible for making all arrangements, including selecting providers and the cost of care.

Employer Assisted Housing Program (EAHP)

VCUHS offers our employees the Employer Assisted Housing Program (EAHP), which provides home buying education, from pre-purchase through post-purchase. Together with the Virginia Housing Development Authority (VHDA), EAHP also includes quarterly 6-hour classes which include information about budgeting, credit and credit issues, working with realtors, the role of the lender, home inspections and loan closings. Financial Fitness Plus!, asset-building workshops, also are offered free and address banking services, budgeting, saving and credit management. Additionally, VCUHS employees also can take advantage of our university-facilitated relationship with Housing Opportunities Made Equal (HOME) which provides a wide range of home buying consultative services to individuals and their families in the Richmond area, including foreclosure prevention and intervention.

Physician Impairment

The VCUHS Medical Staff Impairment Policy defines the policy and procedure for addressing potential impairment among physicians, dentists and other practitioner medical staff.

Hospital Policy

All housestaff are recognized as members of the Hospital Professional Staff. As such they are expected to know Hospital Policies including but not limited to: Patient Confidentiality, Sexual Harassment, Drug Testing for Cause, Guest Relations, Informed Consent, Risk Management and Advance Directives. Housestaff must respect patient confidentiality at all times and in all locations. Housestaff should be familiar with the Hospital Guest Relations program. All Housestaff are expected to participate in hospital wide education programs as requested.

This agreement is intended to comply with all the requirements of the Accreditation Council for Graduate Medical Education (ACGME). 

*Other GME related policies can be found here

*The information provided above represents a brief summary of policies, benefits, and responsibilities. More detailed information on the above can be obtained using the lefthand menu on this website.