Jump to content
Placeholder image for header
School of Medicine

VCU School of Medicine

Welcome to VCU School of Medicine

Residency Match

Welcome to Residency Match

Medical Student Performance Evaluation

The Medical Student Performance Evaluation (MSPE) is the new name for the “Dean’s Letter.” The MSPE provides a total, unabridged history of each medical student from the time of matriculation to the time of application to residency programs.

The Medical Student Performance Evaluation consists of several parts:

    1. Unique Characteristics: A description of any extracurricular activities and honors for a student including research, SOM committee participation, volunteer work, etc.
    2. Academic History: Date of initial matriculation, date of expected graduation and any gaps in education with an explanation.
    3. For Transfer Students: Date of initial matriculation in prior medical school and date of transfer from prior medical school.
    4. For Dual/Joint/Combined Degree Students: Date of initial matriculation in other degree program, date of expected graduation from other degree program, and type of other degree program.
    5. Remediation: Repetition of any required courses or clerkships.
    6. Adverse Actions: Any disciplinary activity.
    7. Academic Progress/Preclinical/Basic Science Curriculum: A description of grades attained in the first two basic science years and a quartile ranking; a description of grades attained in the clerkship (M3) year; and, score on Step 1 of the United States Medical Licensing Examination.

NOTE: Grades are assigned as follows-Honors (92 percent and above); High Pass (86 percent to 91.9 percent); Pass (65 percent plus one SEM to 85.9 percent); Marginal (65 percent plus or minus one SEM); Fail (course/clerkship grade below marginal).

  1. Core Clinical Clerkships and Elective Rotations: A narrative description of the summative evaluation for each required clerkship and completed electives. These are based on the final grade card submitted by the clerkship directors and elective preceptors. These comments are edited for length or grammar, but not for content.
  2. Summary/Dean’s Office Evaluation: A narrative description of the academic and personal characteristics of the student including professional demeanor, sense of altruism, relationships with peers and faculty, etc.
  3. *Appendix A-Graphic Representation of Comparative Performance in Preclinical Basic Science Coursework: A graph indicating the percentage of students attaining honors, high pass, pass, marginal and fail in each first and second year course; arrows indicating the grades attained by an individual student; and, the grading scale.
  4. *Appendix B-Graphic Representation of Comparative Performance in Core Clinical Clerkships: A graph indicating the percentage of students attaining honors, high pass, pass, marginal and fail in each third year clerkship and arrows indicating the grade attained by an individual student.
  5. *Appendix C-Graphic Representation of Overall Comparative Performance in Preclinical Basic Science Coursework and Clinical Clerkships: A graph indicating an individual student’s quartile ranking based on first and second year courses; a graph indicating an individual student’s quartile ranking based on third year clinical clerkships.
  6. Appendix D-Medical School Information Page: A narrative description of the mission of the School of Medicine; the M.D. degree program and combined degree programs; the basic science and clinical curriculum; average length of enrollment; the evaluation system; medical school requirements for successful completion of USMLE Step 1 and 2; utilization of the course, clerkship, or elective director’s narrative comments in composition of the MSPE; utilization by the medical school of the AAMC “Guidelines for Medical Schools Regarding Academic Transcripts”; the process by which the MSPE is composed at the medical school; and, a statement that students are permitted to review the MSPE prior to its transmission.

The Medical Student Performance Evaluation is completed by the Senior Associate Dean for Medical Education and Student Affairs and the Student Services Specialist on the MCV Campus. For students at the VCU Inova Campus, component #9 will be prepared by their Assistance Dean of Medical Student Education and incorporated into the MSPE by the Student Services Specialist.

*Note: For purposes of creating graphic representations, students will be compared against the class with which they are graduating, not the class with which they matriculated.