Proposal Submission Process

VCU School of Medicine proposal submission process for conducting research

Administrators: to request department-wide access to the RAMS-SPOT proposal submission system, please have your Department Administrator email and include the Fiscally Administering Unit for which you are requesting access.

Submit a Proposal

Manage an Award

Standard Operating Procedures

The School of Medicine Office of Research Administration has compiled a set of Standard Operating Procedures (SOPs) related to pre- and post-award research administration.  All departments, centers, and institutes are expected to review and adhere to these SOPs.  All final SOM Research Administration SOPs are publicly available on our website, here.

For additional guidance, visit our website on Management Expectations in SOM.

SOM Research Administration Services

The SOM Research Administration Services team provides pre- and post-award research administration support to departments, centers, and institutes within the School of Medicine.

Our goals are to…

  • Be a trusted partner of SOM faculty and department, center, and institute administrators in support of their research goals.
  • Assist PIs and students every step of the proposal process, adhering to School of Medicine SOPs and VCU policies along the way.
  • Monitor active awards for potential post-award actions on a regular basis.
  • Ensure expenses are applied appropriately and compliantly to all active awards.
  • Continually share with and learn from our peers.

Contact Team Lead Kaye Mangus (kaye.mangus@vcuhealth,org(804) 628-4159)

  • Anesthesiology
  • Center for Molecular Imaging
  • Emergency Medicine
  • Neurosurgery
  • Obstetrics & Gynecology
  • Orthopaedic Surgery
  • Otolarynoglogy
  • Pathology (proposal submissions only)
  • Pharmacology & Toxicology (proposal submissions only)
  • Surgery

Contact Team Lead Kate Leonard ( 628-1088)

  • Center on Health Disparities
  • Human & Molecular Genetics
  • Ophthalmology
  • Pharmacology & Toxicology
  • Physiology
  • Psychiatry
  • Radiation Oncology
  • Radiology
  • Virginia Institute for Psychiatric and Behavioral Genetics
  • Weil Institute

Contact Associate Director Candice Weber (, (804) 628-0065)

  • Health Behavior & Policy

Don’t see your department on this list? Download a full list of SOM research administration department contacts

Get Help

You can email at any time if you need assistance or have questions regarding any aspect of grant proposal submission or award management.

Our Guide for New Research Administrators has comprehensive information for those new to (or just needing a refresher on) administering research at VCU.