Critical Administrative Compliance Areas

The following list is not meant to be exhaustive, but highlights some of the key areas administrators should manage and monitor to ensure compliant administration of sponsored awards. Educational institutions follow the principles described in the OMB Uniform Guidance, Cost Principles for Educational Institutions, as their guide for determining costs applicable to grants, contracts and other agreements. VCU also provides detailed guidance in the Post Award Financial Administration Policies for direct and indirect costs.

PI Roles and Responsibilities

Please contact your department research administrator if you have specific questions about your monthly expense report.

If you have any questions about the PI Dashboard or the monthly review certification process itself, please contact

Policy and Guidance Documents

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Our office has developed Standard Operating Procedures and other guidance documents that touch on all aspects of sponsored activity in the School of Medicine: from activating and managing clinical research to grant proposal submissions, from administering active awards to support services for our centers and institutes.

Joint VA Appointments

Requirements for Faculty with Joint VCU/VAMC Appointments and Externally Funded Research

VCU Faculty who hold paid appointments at VCU and also have a paid appointment at a Veterans Affairs Medical Center (VAMC) are considered to be faculty holding a joint VCU/VAMC appointment. This relationship is quite common between academic medical centers and VAMCs.

The federal government requires that Faculty Investigators who hold joint university and VAMC appointments define their total professional responsibility between the two institutions by disclosing and documenting their time spent on research and other activities at both institutions no less than annually.  This disclosure is done through a Memorandum of Understanding (MOU) approved by appropriate individuals at both the university and VAMC.

The VCU School of Medicine has developed guidance and an MOU template to aid investigators and their department administration in ensuring the MOU is completed and approved no less than annually

SOM Guidance for Joint Appointment MOUs

Frequently Asked Questions Regarding Joint VA Appointments


Investigator Training

The university has put in place several required trainings, both online and in person, that are a part of the PI’s responsibilities in conducting sponsored research at VCU.  Some of these trainings are mandated at the federal level, while others are specific to sponsored research administration at the university

More School of Medicine-led research administration training sessions are coming soon!  Check back for more information.

Office of Sponsored Programs Training

Grant and Contracts Accounting Training