Supporting graduate trainees, programs and faculty members
Our office oversees student training in more than two dozen doctoral, master's and graduate certificate programs administered by several departments within and by the School of Medicine. Please see the School of Medicine website for information on individual training programs. Please also see below for a listing of resources for faculty members, administrators and others involved in graduate education.
Resources for Graduate Faculty Members and Administrators
- R&R course maintenance forms
- Fall 2019-Summer 2020
- Fall 2020-Summer 2021
- Note that not all semesters are available at the same time
- SGS special action form
- SOM substitution-waiver form and guidance
- SGS Degree candidacy form and instructions
- SGS ETD approval form and instructions
- R&R incomplete grade form
- SOM graduate programs anticipated changes form
- CIM course management
- CIM program management
- CAT other information management
- CIM and CAT proposal approval
- CIM and CAT information and tutorials
- Roles and Responsibilities: course directors [PDF]
- Example syllabus [PDF]
- Example generic student survey [PDF]
- Roles and Responsibilities: advisors [PDF]
- Roles and Responsibilities: graduate advisory committees [PDF]
- Graduate advisory committee meeting and exam feedback form [PDF]
- Guidelines: graduate programs general admission requirements [PDF]
- Guidelines: review of satisfactory academic progress [PDF]
- Guidelines: directed research [PDF]
- Guidelines: comprehensive examinations and final defenses [PDF]
- Guidelines: dissertations and theses [PDF]
- Guidelines: graduate curricular requirements [PDF]
- Chair instructions: M.S. thesis defenses and final examinations [PDF]
- Chair instructions: Ph.D. oral comprehensive examinations [PDF]
- Chair instructions: Ph.D. dissertation defenses and final examinations [PDF]
- Graduate education initiatives, changes, etc. [PDF]
- Ph.D. student support guidelines [PDF]
- Adherence and exceptions to Ph.D. student stipend levels [PDF]
- Ph.D. emergency support request form
- Ph.D. training grant shortfall request form
- Other student support guidelines (coming soon)
- As a mentor of a graduate student, who do I contact if I have a question about the student's academic training?
Answer: Contact the student's program director who will contact the Associate Dean for Graduate Education as needed.
- As a mentor of a supported Ph.D. student, who do I contact if I have a question about the student's financial support?
Answer: Contact your fiscal administrator who will contact the Associate Dean for Graduate Education as needed.
- What should a faculty member do if a student is in distress?
Answer: Immediately contact the student's program director, the Associate Dean for Graduate Education, or file a report with the Dean of Students. In extreme cases (e.g. see next item), immediately take the student to University Counseling Services. If that is not possible, call VCU Police (phone: 804-828-1234).
- What do I do if I believe a student is capable of self-harm?
Answer: Immediately take the student to University Counseling Services. If that is not possible, call VCU Police (phone: 804-828-1234). In either situation, file a report with the Dean of Students.
- What do I do if I suspect a student of violating the Student Code of Conduct or VCU Honor System?
Answer: Contact the Student Conduct and Academic Integrity Office or the Associate Dean for Graduate Education for guidance. Alternatively, file a conduct report or an honor violation report. Importantly, the student should be treated like all other students while the report is being considered and therefore instructors should take no action other than as directed by the Student Conduct and Academic Integrity Office.
Contact Us
Office of Graduate Education
VCU School of Medicine
Physical Address: 1101 E. Marshall Street, Sanger Hall, Room 1-055A
Mailing Address: Box 980565
Richmond, Virginia 23298-0565
Fax: 804-827-1469
Michael S. Grotewiel, Ph.D.
Associate Dean for Graduate Education
Michael S. Grotewiel, Ph.D.
Associate Dean for Graduate Education
Graduate Education
Phone: (804) 828-1023
Fax: (804) 827-1469
Email: michael.grotewiel@vcuhealth.org
Address/Location:
Sanger Hall, Room 1-055B
Michael Donnenberg, M.D.
Sr. Assoc. Dean for Research & Research Training
Michael Donnenberg, M.D.
Sr. Assoc. Dean for Research & Research Training
Office of Research & Research Training
Phone: (804) 828-0673
Fax: (804) 827-1469
Email: michael.donnenberg@vcuhealth.org
Address/Location:
1101 E Marshall St, Sanger Hall, Room 1-055
Harold Greenwald
Graduate Programs Coordinator
Harold Greenwald
Graduate Programs Coordinator
Graduate Education Office
Phone: 804-828-0641
