Resources for Graduate Faculty Members and Programs
Please see below for resources and information to help support doctoral, master's and graduate certificate programs and courses administered by several departments within and by the School of Medicine. Please see the School of Medicine Graduate Education page for information on individual graduate training programs.
ROLES AND RESPONSIBILITIES
GUIDELINES
- Graduate curricula requirements
- General requirements for graduate degrees
- Directed research
- Satisfactory academic progress and review
- Graduate programs general admission requirements
ADMISSIONS
STUDENT MANAGEMENT AND SUPPORT
- AAMC Appropriate Treatment of Research Trainees
- AAMC Student-Advisor Compact
- SOM Graduate student resources
- SOM Grad Ed form submission (see instructions, view sheet)
- SOM GradTrak
- Special action form
- SOM substitution-waiver form, google sheet and guidance
- DegreeWorks and preliminary freeze instructions
- Degree candidacy form and SOM Instructions
- ETD approval form and instructions
- Graduate faculty nomination form and instructions
- Change of grade form
- Credit overload approval form
- Course request form
- Incomplete grade form (extension of incomplete deadline also requires SAF)
- SOM Override Registration Restriction Approval form
- SOM SAP violation guidance
- Advisor change considerations
- LOA considerations
COURSE & PROGRAM MANAGEMENT
- Entering official course grades
- Canvas
- VCU Online for Faculty (formerly ALT Lab)
- Center for Teaching and Learning Excellence
- Course maintenance forms
- Fall 2023-Summer 2024
- Fall 2022-Summer 2023
- Note that not all semesters are available at the same time
- VCU course modalities
- VCU schedule of classes
- CIM course management
- CIM program management
- CAT other information management
- CIM and CAT proposal approval
- CIM and CAT information and tutorials
ROLES AND RESPONSIBILITIES
- Course directors
- Instructors
START OF SEMESTER INFORMATION (coming soon)
- What if I have a problem scheduling a room?
- What if I have a problem with the technology, HVAC or other physical aspects in or of a room?
- How can I get help with an end of semester student survey?
- What if I observe a potential violation of the student honor code or code of conduct?
- What do I do if there is an emergency?
EXAMPLE DOCUMENTS AND INFORMATION
- Example syllabus
- Example generic student survey
- Best practices academic honesty online exams
- Student code of conduct and honor system
STUDENT MANAGEMENT AND SUPPORT
- SOM Graduate student resources
- SOM GradTrak
- Change of grade form
- Credit overload approval form
- Course request form
- Incomplete grade form (extension of incomplete deadline also requires SAF)
- SOM Override Registration Restriction Approval form
COURSE & PROGRAM MANAGEMENT
- Entering official course grades
- Canvas
- VCU Online for Faculty (formerly ALT Lab)
- Center for Teaching and Learning Excellence
- Course maintenance forms
- Fall 2023-Summer 2024
- Fall 2022-Summer 2023
- Note that not all semesters are available at the same time
- VCU course modalities
- VCU schedule of classes
- CIM course management
- CIM and CAT information and tutorials
ROLES AND RESPONSIBILITIES
GUIDELINES
- Academic progress and review
- Directed research
- Dissertations and theses
- PHD oral candidacy exams and final defenses
STUDENT MANAGEMENT AND SUPPORT
- AAMC Appropriate Treatment of Research Trainees
- AAMC Student-Advisor Compact
- SOM Graduate student resources
- SOM GradTrak
- Degree candidacy form and SOM Instructions
- ETD approval form and instructions
- Advisor change considerations
- LOA considerations
EXAM CHAIR INSTRUCTIONS
ROLES AND RESPONSIBILITIES
- Associate Dean for Graduate Education [PDF]
- Assistant Dean for Graduate Recruitment and Admissions [PDF]
- Graduate Programs Committee [PDF]
- Graduate Education Executive Committee [PDF]
STUDENT MANAGEMENT AND SUPPORT
- As a mentor of a graduate student, who do I contact if I have a question about the student's academic training?
Answer: Contact the student's program director who will contact the Associate Dean for Graduate Education as needed.
- As a mentor of a supported Ph.D. student, who do I contact if I have a question about the student's financial support?
Answer: Contact your fiscal administrator who will contact the Associate Dean for Graduate Education as needed.
- What should a faculty member do if a student is in distress?
Answer: Immediately contact the student's program director, the Associate Dean for Graduate Education, or file a report with the Dean of Students. In extreme cases (e.g. see next item), immediately take the student to University Counseling Services. If that is not possible, call VCU Police (phone: 804-828-1234).
- What do I do if I believe a student is capable of self-harm?
Answer: Immediately take the student to University Counseling Services. If that is not possible, call VCU Police (phone: 804-828-1234). In either situation, file a report with the Dean of Students.
- What do I do if I suspect a student of violating the Student Code of Conduct or VCU Honor System?
Answer: Contact the Student Conduct and Academic Integrity Office or the Associate Dean for Graduate Education for guidance. Alternatively, file a conduct report or an honor violation report. Importantly, the student should be treated like all other students while the report is being considered and therefore instructors should take no action other than as directed by the Student Conduct and Academic Integrity Office.
Contact Us
Office of Graduate Education
VCU School of Medicine
Physical Address: 1101 E. Marshall Street, Sanger Hall, Room 1-055A
Mailing Address: Box 980565
Richmond, Virginia 23298-0565
Fax: 804-827-1469
Mike Grotewiel, Ph.D.
Associate Dean for Graduate Education
Mike Grotewiel, Ph.D.
Associate Dean for Graduate Education
Graduate Education
Phone: (804) 828-1023
Fax: (804) 827-1469
Email: michael.grotewiel@vcuhealth.org
Address/Location:
Sanger Hall, Room 1-055G
Michael Donnenberg, M.D.
Senior Associate Dean for Research and Research Training
Michael Donnenberg, M.D.
Senior Associate Dean for Research and Research Training
Office of Research & Research Training
Phone: (804) 828-0673
Fax: (804) 827-1469
Email: michael.donnenberg@vcuhealth.org
Address/Location:
1101 E Marshall St, Sanger Hall, Room 1-055
Roxann Roberson-Nay, Ph.D.
Assistant Dean, Graduate Recruitment and Admission
Roxann Roberson-Nay, Ph.D.
Assistant Dean, Graduate Recruitment and Admission
Graduate Education Office
Mary Rosenthal, M.S.
Program Coordinator
Mary Rosenthal, M.S.
Program Coordinator
Graduate Education Office
Email: mary.rosenthal@vcuhealth.org
Harold Greenwald
Graduate Programs Coordinator
Harold Greenwald
Graduate Programs Coordinator
Graduate Education Office
Phone: 804-828-0641